A Multinational Dairy Co-operative BPM Casestudy
The Company and Challenge
This company is producing millions of tonnes of dairy ingredients and consumer products each year. The Global Supply Planning and Scheduling is its backbone process because it involves planning and transformation of goods to be delivered to the customers. As part of the Supply Planning and Scheduling initiative in Australia, this Co-operative needed to establish and implement new ways of working that will be the starting point for a global standard. The organization needed to achieve improvements in this process to establish common ways of working through one integrated business planning cycle, common process, one tool (SAP APO), clear roles and responsibilities and improved KPI’s. However, the as-is was hard to document due to the complexity of the process, unavailability of a clear end-to-end picture and disconnect between the business units.
Leonardo Consulting was engaged to produce a complete, accurate and agreed picture of the process that could be used to efficiently improve realizable process improvements. The project requirements focused on as-is and to-be modeling of the end-to-end process, from demand planning through to production scheduling.
Approach & Methodology
Leonardo Consulting proposed an approach based on the BPTrends methodology, localized to suit the customer’s rapid as-is analysis style, bringing our unique expertise to implement it. The key stakeholders were identified to participate in the analysis and design initiative. Initial kick off meetings were conducted to provide an overview of the project to the stakeholders. Discovery commenced by defining the scope of the process and required level of detail, supported by an analysis of existing documentation to shorten and simplify workshops. Targeted workshops and one-on-one interviews were used to incrementally build up draft process models.
Draft models were reviewed by gathering together business experts, process owners, management, the project team and the global design team. This ensured common understanding of the end-to-end picture, the handshakes between the processes, and agreement on the current process’ strengths and weaknesses.
The as-is process maps were effectively used by the global design team to identify the gaps and touch points in the current process, manual and automated activities performed, and the roles involved. These models created a foundation for a common standard and provided an exact end-to-end picture of the current state. The processes not only scored exceedingly high in the internal MQF(Model Quality Framework) review but also achieved exemplary delivery in a short time frame, completing the complicated Demand Planning process in only 2.5 weeks.
These models were used to design and implement the To-Be state of the Global Supply Planning and Scheduling processes. In addition, as-is and to-be documentation also supported training and change management making the transition successful and realizable.